Exhibitor FAQs

• Invoicing & Billing
• Registration
• Conference App
• Exhibitor Support

• Exhibitor Support
• Exhibitor Profiles
• Housing
• Meeting Rooms
• Registration

• Sales Support
• Expo Hall Production, Logistics
• EAC & Move-In Support
• Ride & Drive Support

Exhibitor Move‐In  

• Thursday, May 13: 8:00 am – 5:00 pm  
  • Direct shipments for large displays & vehicle move‐in (Targeted Only)

• Friday, May 14:  8:00 am – 5:00 pm
  • Direct shipments for large displays & vehicle move‐in (Targeted Only)

• Saturday, May 15: 8:00 am – 5:00 pm  
  • General move-in (Vehicle move‐in Targeted Only)

• Sunday, May 16: 8:00 am – 5:00 pm  
  • (General Exhibitor Move‐In)  

• Monday, May 17: 8:00 am – 2:00 pm
  • (all crates must be cleared from all aisles, and all exhibits must be set by 2pm)

Expo Hall Open Hours  

Tuesday, May 18: 10:00 am – 5:30 pm

Wednesday, May 19: 10:00 am – 5:00 pm

Exhibitor Move‐Out  

Wednesday, May 19:  5:30 pm – 9:30 pm

Thursday, May 20: 8:00 am – 5:00 pm

Friday, May 21: 8:00 am – 5:00 pm

All registered attendees/sponsors/exhibitors can test drive the latest advanced clean technology vehicles. By exhibiting at ACT Expo 2027, your company is not guaranteed a spot to participate in the Ride & Drive. If you are interested in providing a vehicle in the Ride & Drive, please contact Tony Quist at tquist@trccompanies.com.

Ride & Drive Hours 

Tuesday, May 18: 11:00 am – 4:00 pm 

Wednesday, May 19: 10:00 am – 3:00 pm 

To explore additional promotional or sponsorship opportunities, please click here. Please contact Tony Quist at tquist@trccompanies.com if you have any questions.   

All meeting space or hospitality requests must be submitted to Tony Quist at tquist@trccompanies.com.

Speaker abstracts have closed for ACT Expo 2027.

To be considered, it is necessary to have an announcement that the media will consider significant news they can cover, like a new product or service or big partnership. Please contact Tony Quist at tquist@trccompanies.com.

Cancellation or reduction of Exhibit Space must be submitted in writing to tquist@trccompanies.com. The 50% deposit is non-refundable. Cancellations received by January 15, 2027, are eligible for a refund of amounts paid above the deposit. Cancellations received between January 16 and February 7, 2027, are eligible for a 50% refund. No refunds will be issued after February 7, 2027. 

Contracts Received Between August 1, 2026, and November 30, 2026. Upon receipt of the executed Exhibitor Contract, ACT Expo Event Management will issue an invoice for a fifty percent (50%) non-refundable deposit, which shall be due upon receipt of the invoice. The remaining balance of the exhibit space fee is due no later than January 15, 2027, unless otherwise approved in writing by ACT Expo Event Management. Contracts Received On or After December 1, 2026, full payment of all exhibit space fees is due upon receipt of the invoice. Failure to remit payment in accordance with this payment schedule may result in cancellation of exhibit space, reassignment of booth location, or release of the space for resale, at the sole discretion of ACT Expo Event Management.

If you need to change your company’s designated primary contact person, you will need to send an email with the request to ewelnick@trccompanies.com.

ACT Expo 2028 will be returning to the Las Vegas Convention Center – Dates coming soon!

Yes, the Las Vegas Convention Center offers Wi-Fi for attendees; more information will be available in the conference app. However, if you need dedicated service in your booth, we do recommend purchasing a Wi-Fi package.

The official Conference App will be available in both desktop and mobile versions to all registered attendees ahead of the conference. Registered attendees will be notified via email when the app is available to download.

Additional discounted Sponsor/Exhibitor registrations can be purchased through your Sponsor/Exhibitor Registration Portal account.

ACT Expo 2027 badges must be picked up in person by the registered attendee and cannot be picked up by anyone else.

To pick up your badge you must show both:

Registration confirmation email or badge pickup QR code. Badge Pickup email with QR code will be emailed prior to ACT Expo.

Valid government-issued photo ID.

Badge sharing, splitting or duplicating made outside of the official ACT Expo registration system are strictly prohibited. Any registrant found in violation of this policy will have their badge confiscated, and they will be removed from ACT Expo immediately, and forfeit current and potentially future attendance eligibility.  

All badge printing is done onsite in Las Vegas. No badges are mailed to registrants prior to ACT Expo. Badges must be picked up in person by the registered attendee and cannot be picked up by anyone else. Attendees will be required to show a valid government-issued photo ID to pick up their badge. If you misplace your badge, a new badge must be purchased at the registration counter for $50.

You have the option to transfer your registration to another colleague from your company until Friday, May 14, 2027. You can process the transfer online by logging into your registration or submitting a request to the ACT Expo Registration Team for assistance. Transfers are not permitted onsite or for future events.

See the Access or Update Your Existing Registration section of the Registration Page for how to log in.

Book your stay with EventSphere, the only official ACT Expo authorized housing provider, for the lowest available rates at hotels near the Las Vegas Convention Center.

EventSphere is the only authorized housing vendor for ACT Expo. Official hotel booking and reservation communications for ACT Expo hotels will come exclusively from EventSphere (actexpohousing@eventsphere.com).

Beware of fraudulent companies or hotel resellers offering “discounted” rates. ACT Expo is not affiliated with these organizations in any way and cannot be held responsible for reservations made through unofficial vendors. We strongly encourage you to book through EventSphere, our official housing partner, and exercise caution when receiving unsolicited offers. 

Always book your hotel room directly through EventSphere via the ACT Expo website. For questions about hotel bookings or to report potential scams, please contact Show Management at events@trccompanies.com. 

The Exhibitor Resource Center (ERC) serves as your online company profile on the official ACT Expo website and floor plan. Here, you can find links to show services for your booth, as well as important deadlines for items such as insurance and EACs. To access the ERC, you can login through the Exhibitor Login on the ACT Expo website or through the booth confirmation email which was sent to the Primary Contact. If you have any questions, please email us at ewelnick@trccompanies.com.

You can click “Forgot Password” to reset your password or email us at ewelnick@trccompanies.com, and we can reset your password for you.

Yes. Exhibitors must have General Liability Coverage from an insurance provider; this is a requirement, not optional. If you decide to use the services of an Exhibitor Appointed Contractor (EAC, I & D, Display House), you should be aware that you assume third-party liability in the event that the EAC does not pay the general service contractor or Las Vegas Convention Center for charges incurred on your behalf.

Coming soon

Coming soon

Coming soon

Yes, Sodexo is the exclusive catering provider at the Las Vegas Convention Center.  

To protect the privacy and security of our attendees, we adhere to strict confidentiality policies. We do not share or sell our attendee list. We encourage using the official ACT Expo Conference App for onsite networking. 

Be aware of fraudulent companies claiming to sell or distribute false ACT Expo attendee lists. Should anyone contact you about purchasing an attendee list, do not reply and inform Show Management immediately at events@trccompanies.com.

View here.