Exhibitor FAQs

• Booth Space & Sponsorship Sales
• Onsite Advertising & Branding
• Meeting Rooms
• Ride & Drive

• Invoicing & Billing
• Registration
• Mobile App

• Exhibitor Support
• Exhibitor Profiles
• Housing
• Confirmed Meeting Rooms
• Registration

• Sales Support
• Expo Hall Production & Logistics
• EAC & Move-In Support
• Ride & Drive Support

Exhibitor Move‐In  

Thursday, April 30:  8:00 am – 5:00 pm   

Direct shipments for large displays & vehicle move‐in (Targeted Only)   

Friday, May 1:  8:00 am – 5:00 pm   

Direct shipments for large displays & vehicle move‐in (Targeted Only)   

Saturday, May 2: 8:00 am – 5:00 pm   

General move-in (Vehicle move‐in Targeted Only)  

Sunday, May 3 :  8:00 am – 5:00 pm   

(General Exhibitor Move‐In)  

Monday, May 4 : 8:00 am – 2:00 pm   

(all crates must be cleared from all aisles, and all exhibits must be set)  

Expo Hall Open Hours  

Monday, May 4: 4:30 pm – 6:30 pm (Expo Hall Grand Opening)  

Tuesday, May 5: 10:00 am – 5:00 pm   

Wednesday, May 6: 10:00 am – 5:00 pm   

Exhibitor Move‐Out  

Wednesday, May 6:  5:30 pm – 10:00 pm 

Thursday, May 7: 8:00 am – 6:00 pm   

Friday, May 8: 8:00 am – 6:00 pm

All registered attendees/sponsors/exhibitors can test drive the latest advanced clean technology vehicles. By exhibiting at ACT Expo 2026, your company is not guaranteed a spot to participate in the Ride & Drive. If you are interested in providing a vehicle in the Ride & Drive, please contact Tony Quist at tquist@trccompanies.com.

Please contact Tony Quist at tquist@trccompanies.com.   

All meeting space or hospitality requests must be submitted to Tony Quist at tquist@trccompanies.com.     

Speaker abstracts have closed for ACT Expo 2026. 

To be considered, it is necessary to have an announcement that the media will consider significant news they can cover, like a new product or service or big partnership. Please contact Tony Quist at tquist@trccompanies.com.    

If a Sponsor or an Exhibitor wishes to withdraw from ACT Expo, the Sponsor/Exhibitor must provide notice by email to Show Management at tquist@trccompanies.com. The 50% deposit received is non-refundable. If full payment is received by January 15, 2026, and the exhibitor wants to cancel, 30% of the amount received will be returned. No refunds will be made for cancellations received after February 7, 2026. Notification of an exhibitor’s decision to cancel or reduce exhibit space must be submitted in writing to: ACT Expo/TRC Companies, Inc. at tquist@trccompanies.com. 

The date the written notice is received is considered the official cancellation date. It is the responsibility of the exhibitor to confirm that the cancellation has been received by Show Management. 

If you need to change your company’s designated primary contact person, you will need to send an email with the request to ewelnick@trccompanies.com.

ACT Expo 2027 will be returning to the Las Vegas Convention Center – Dates coming soon!  

Yes, the Las Vegas Convention Center offers Wi-Fi for attendees; more information will be available in the mobile app. However, if you need dedicated service in your booth, we do recommend purchasing a Wi-Fi package.  

The Mobile App will be available to registered attendees ahead of the conference. Registered attendees will be notified via email when the app is available to download.  

All booth staff registrations must be completed through the Cvent’s Sponsor/Exhibitor Registration Portal. The login information was sent to the primary contact in the Sponsor/Exhibitor’s confirmation email. 

Additional discounted Sponsor/Exhibitor registrations can be purchased through your Sponsor/Exhibitor Registration Portal account.  

All attendees must pick up their own ACT Expo 2026 badge. No one is permitted to pick up a badge on behalf of someone else. 

To pick up your badge, you must show both: 

• Registration confirmation email or badge pickup QR code (will be emailed before ACT Expo) 

•  Valid government-issued photo ID

Badge sharing, splitting or duplicating made outside of the official ACT Expo registration system are strictly prohibited. Any registrant found in violation of this policy will have their badge confiscated, and they will be removed from ACT Expo immediately and forfeit attendance eligibility. All badge printing is done onsite in Las Vegas. No badges are mailed to registrants prior to ACT Expo.  

All attendees must pick up their own badge; no one is permitted to pick up a badge on someone’s behalf. Attendees will be required to show a valid government-issued photo ID to pick up their badge. 

If you misplace your badge onsite, a new badge must be purchased at the registration counter for $50. 

ACT Expo discounted hotel blocks will open late Fall 2025. Eventsphere is our ONLY authorized housing vendor for 2026 in Las Vegas. Learn more here.

EventSphere is the ONLY authorized housing vendor for ACT Expo. Hotel booking and reservation communications for ACT Expo Las Vegas hotels will only come from EventSphere, actexpohousing@eventsphere.com.  

Be aware of hotel resellers or fraudulent companies offering discounted hotel rates. ACT Expo is NOT affiliated with such companies in any capacity. We encourage you to work with EventSphere as our official housing agency and recommend exercising caution when making hotel arrangements. Do not respond to 3rd party companies offering to help make a hotel reservation. ACT Expo cannot be held liable for arrangements made with unofficial vendors.  

Be sure to book directly through EventSphere via the hotels page. If you have any questions regarding hotel bookings or potential scams, please contact Show Management at events@trccompanies.com.

The Exhibitor Resource Center serves as your online company profile on the official ACT Expo website and floor plan. Here, you can find links to show services for your booth, as well as important deadlines for items such as insurance and EACs. To access the Exhibitor Hub, use your Exhibitor Login, which was sent to the Primary Contact in the booth confirmation email. If you have any questions, please email us at ewelnick@trccompanies.com. 

You can click “Forgot Password” to reset your password or email us at ewelnick@trccompanies.com, and we can reset your password for you.  

Yes. Exhibitors must have General Liability Coverage from an insurance provider; this is a requirement, not optional. If you decide to use the services of an Exhibitor Appointed Contractor (EAC, I & D, Display House), you should be aware that you assume third-party liability in the event that the EAC does not pay the general service contractor or Las Vegas Convention Center for charges incurred on your behalf.    

Coming soon  

Coming soon  

Coming soon  

Yes, Sodexo is the exclusive catering provider at the Las Vegas Convention Center.  

To protect the privacy and security of our attendees, we adhere to strict confidentiality policies. We do not share or sell our attendee list. We encourage using the official ACT Expo Mobile App for onsite networking. 

Be aware of fraudulent companies claiming to sell or distribute the ACT Expo attendee list. Should anyone contact you about purchasing the attendee list, do not reply and inform Show Management immediately at events@trccompanies.com.

A list of Union Jurisdictions in Las Vegas can be found in the Freeman Exhibitor Service Kit.  

(Coming soon)